Executive Assistant

Czym będziesz się zajmować?

Responsibilities:

• Manage complex calendars and coordinate internal and external meetings.
• Organise domestic and international travel, including logistics and itineraries.
• Prepare and submit accurate expense reports on time.
• Issue invoices and manage, process and archive documentation in internal systems.
• Organise internal and external events, coordinating logistics and communication.
• Draft and manage correspondence on behalf of senior leaders.
• Prepare meeting agendas, presentations and reports, take minutes and follow up on actions.
• Provide day-to-day administrative support to team members and participate in ad hoc projects.

• Internal training in technical and interpersonal skills, and learning and development opportunities.
• Private medical care and a MultiSport Card.
• Hybrid work, with 2–3 days per week in the Warsaw office.
• Competitive remuneration aligned with experience and qualifications.
• An open and creative environment that values initiative and new ideas.

• Fluent spoken and written Polish and English.
• At least two years of experience in administrative, secretarial or executive-support roles; experience in a demanding, multitasking and international environment is preferred.
• Excellent communication and interpersonal skills, with confidence engaging professionally with stakeholders at every level.
• Strong organisational skills and the ability to manage multiple priorities while maintaining attention to detail.
• Proficiency in Microsoft Office applications.
• A dependable, dynamic approach, with a strong sense of responsibility and confidentiality.
• Ability to remain composed under pressure, adapt to changing priorities and meet tight deadlines.

• MS Office
• Komunikacja
• Organizacja pracy
• Dokładność

• Zarządzanie czasem
• Poufność

• Polski
• Angielski

• 7k–10k PLN brutto/m (Umowa o pracę)
• Umowa o pracę - Elastyczne godziny pracy (100%)
• Praca zdalna: Hybrydowo
• Szkolenia wewnętrzne
• Pakiet medyczny, Pakiet sportowy

Trusted by Fortune 500 companies and fast-growing businesses, we deliver matching IT specialists within 24-48 hours and build teams that stay for years. Need flexibility? You can hire our consultants permanently once they’ve proven their value.

Today we support more than 40 clients across the UK, Germany, Luxembourg, Ireland, Switzerland, Spain, South Africa, the USA and beyond, in industries including e-commerce, banking, telco, healthcare, education, automotive and manufacturing.

What you can expect from working with us:

• Matching candidates within 24–48 hours. Share your needs, and we’ll quickly present specialists who fit your project, technology stack and team culture.
• The option to hire them permanently. Once a consultant has proven their value on your project, you can bring them in-house. You get the flexibility of outsourcing and the security of long-term team building.
• A partnership, not a transaction. Many of our clients have stayed with us for years. We care about your results, not just filling a position.
• Flexibility as you grow. Need one expert or a full team? We scale with you as your priorities change.